Supply and Maintenance of MS Certified Teams Desk Phones

• Country: Cote d'Ivoire
• Summary: Supply and Maintenance of MS Certified Teams Desk Phones
• ICT Ref No: 51226858
• Deadline: 01 Apr 2021
• Financier: African Development Bank (AfDB)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: ADB/ITB/CHGS/2021/0031
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• Description:
• Tenders are invited for Supply and Maintenance of MS Certified Teams Desk Phones. OPEN COMPETITION Invitation to Bid SUPPLY AND MAINTENANCE OF MICROSOST CERTIFIED TEAMS DESK PHONES REF: ADB/ITB/CHGS/2021/0031 SUMMARY DESCRIPTION PART I - SELECTION PROCEDURES AND REQUIREMENTS Section 1: Letter of Invitation This Section is a letter from the Bank addressed to potential bidders inviting them to submit a proposal for the assignment. The letter includes references to the selection method and applicable guidelines or policies of the Bank that govern the selection and award process. Section 2: Instructions to Bidders This Section provides information to help potential bidders prepare their proposals. Information is also provided on the submission, opening and evaluation of proposals, contract negotiation and award of contract. Section 3: ITB Data Sheet “ITB Data” contains information specific to the current selection and corresponds to the clauses in “Instructions to Bidders” that call for selection-specific information to be added. Section 4: Statement of Work / Technical Specification / Drawings This Section describes the scope of services, objectives, goals, specific tasks required to implement the assignment, and relevant background information; provides details on the required qualifications of the key experts. Section 5: Technical Proposal Questionnaire This Section includes the forms for technical proposal and finical proposal forms that are to be completed by potential bidders and submitted in accordance with the requirements of Section 2. Section 6: Eligibility Requirements This Section contains information on the Bank-s eligibility criteria and list of member countries. PART II - CONDITIONS OF CONTRACT Section 7: This Section includes the General Conditions of the Bank that shall not be modified and the Special Contract Conditions. TABLE OF CONTENTS Reference Contents Action PART I SELECTION PROCEDURES AND REQUIREMENTS Section 1 Letter of Invitation For information Section 2 Instructions to Bidders For information Section 3 ITB Data Sheet For information Section 4 Statement of Work / Technical Specification / Drawings For information Section 5 Bid Questionnaire Appendix 5A - Statement of Conformity (eliminatory) For completion Appendix 5B - Bidder Information Sheet For completion Appendix 5C - Party to Joint Venture Information Sheet For completion Appendix 5D - Qualification (Pass/Fail) Assessment For completion Appendix 5E and 5E Bis - Financial Capacity For completion Appendix 5F - Experience of the Bidder For completion Appendix 5G - Key Personnel and For completion Appendix 5G bis Resume of proposed personnel For completion Appendix 5H - Litigation History For completion Appendix 5I - Conflict of Interest Disclosure Form For completion Appendix 5J - Technical Proposal For completion Appendix 5K - Bid-Securing Declaration Form (eliminatory) For completion Appendix 5L - Letter of bid (eliminatory) For completion Appendix 5M - Bill of Quantity / Price Schedule For completion Section 6 Eligibility Requirements For information PART II CONDTIONS OF CONTRACT Section 7 Contract actual Arrangement For information Appendix 7A - Special Conditions of Contract Appendix 7B - General Conditions of Contract Appendix 7C - Supplier Code of Conduct Appendix 7D - Supplier Performance Evaluation Form SECTION I - LETTER OF INVITATION Dear Sir/Madam, 1. The African Development Bank (the “Bank”) invites bids for the provision of goods, works and related services as described in this Invitation to Bid (ITB). To qualify for award, a bidder shall meet the qualification criteria set out in the Section 3. 2. The bids submitted by bidders shall be received by the Bank on or before the date and time and in the manner specified in Section 2. The Bank-s requirement is set out in Section 4. 3. The Bank is an ‘AAA- rated regional multilateral development finance institution, established in 1963, with a mandate to further economic development and social progress of African countries, individually and collectively. 81 member countries including all the 54 African countries and 27 non-African countries in the Americas, Europe and Asia own the Bank. 4. The Bank`s principal functions include: (i) using its resources for the financing of investment projects and programs relating to the economic and social development of its Regional Member Countries (RMCs); (ii) the provision of technical assistance for the preparation and execution of development projects and programs; (iii) promoting investment in Africa of public and private capital for development purposes; and (iv) to respond to requests for assistance in coordinating development policies and plans of RMCs. In its operations, the Bank is also required to give special attention to projects and programs that promote regional integration. 5. The Bank began its operations from its headquarters, in Abidjan, Côte d-Ivoire on July 1, 1966. For purposes of its operations the Bank also maintains field offices in certain of its RMCs. 6. The information contained in the ITB is designed to enable bidders complete and submit bids. Bidders shall read the ITB carefully and ensure bids comply with the instructions provided in the ITB. Bidders are required to complete and submit the Bid Questionnaire (Section 5) in accordance with the Instructions to Bidders (Section 2), Bid Data Sheet (Section 3), Statement of Work/Technical Specification/Drawings (Section 4), Eligibility criteria (Section 6) and General and Specific Conditions (Section 7). The Bank is not bound by any other terms and conditions unless agreed in writing by the Bank. 7. Any eligible bidder interested in doing business with the Bank shall register at: https://eprocurement.afdb.org.sap/bc/webdynpro/sap/zsup_reg_submit#. 8. A copy of all documents referred to in the ITB can be found on the Bank-s website: http://www.afdb.org/fr/about-us/corporate-procurement/procurement-notices/currentsolicitations/ 9. We look forward to receiving your bid and thank you for your interest in doing business with the Bank. ______________________________ Corporate Procurement Division SECTION 2 - INSTRUCTIONS TO BIDDERS GENERAL 1. Eligibility of Bidders, Goods, Services and Works - Goods, services and works procured by the Bank shall be produced in a member country of the Bank and supplied by bidders from a member country of the Bank as defined in the Presidential Directive concerning the Rules for Corporate Procurement activities of the Bank. The Bank-s eligibility criteria as defined in the Presidential Directive are set out in the ITB. 2. Procurement Ethics, Integrity, Anti-corruption and Fairness 2.1. It is the Bank-s policy that bidders/suppliers to the Bank observe the highest standard of ethics during the procurement process and execution of such contracts. In pursuance of this policy, the Bank shall reject a bid if it determines that the bidder, or any of its personnel, agent, consultant, subcontractor or service provider, has, directly or indirectly, engaged in “Corrupt-, “Fraudulent-, “Collusive”, “Coercive” or “Obstructive” practices in competing for the contract in question. These terms are defined in the General and Specific Conditions. The Bank may also declare the bidder ineligible for participation in future procurement and award of contracts, either indefinitely or for a stated period of time. 2.2. A bidder/supplier who offers any gift of any value to Bank staff will be considered to be influencing the procurement process. The Bank shall reject a bid if it determines that any such gift has been offered. 2.3. All bidders/suppliers are required to comply with the Code of Conduct for Suppliers in the General and Specific Conditions. 3. Conflict of Interest - A bidder shall not have a conflict of interest that would call into question its participation in the procurement process and award of contract. Bidders shall disclose any potential or actual conflict of interest in the disclosure form and during execution of any contract. All bidders found to have a conflict of interest may be disqualified. 4. Joint Venture 4.1. Where a joint venture or any other form of partnership (JV) approach is proposed, bidders are required to provide full details of the JV and nature of relationship with other members. Bidders forming a JV shall nominate an authorized representative of the JV (duly evidenced by submitting a power of attorney signed by a legally authorized representative of the JV) who shall have the authority to conduct all business for and on behalf of all members and enter into the contract. Each member shall meet the eligibility criteria as defined in the Presidential Directive. 4.2. A JV shall comprise no more than four partners. At least one member shall provide 40% of the contract sum and each of the other members shall provide at least 20% of the contract sum. 4.3. All members shall be jointly and severally liable for the performance of any resulting contract. CLARIFICATION OF THE PROCUREMENT PROCESS 5. Bidders are solely responsible, at their own cost and risk, for obtaining information that may be necessary for preparing bids and entering into the contract. 6. Amendment of ITB - The Bank reserves the right to modify any content of the ITB without incurring any liability to any bidder. Any such amendment shall be posted on the Bank-s website. It is the sole responsibility of bidders to ensure they are aware of any amendment and take the amendment into account in preparing bids. 7. Clarification of ITB Reference: ADB/ITB/CHGS/2021/0031 ITB Title: Supply and Maintenance of MS Certified Teams desk phones Page 7 of 75 ITB - Open Competition (version March 2016) ____________________________________________________________________________________________________
• Documents:

 Tender Notice